![]() Recurring and in-progress invoices help you manage cash flow month to month because you’ve got a much shorter time frame between performing the work and getting paid for it. Recurring invoices are great if you do the same work for a client each month or you charge a monthly retainer like many creative agencies do. This type of invoice is regularly used by businesses in the trade and construction industry. Instead of one giant monolith of an invoice at the end of the job, you can get paid as you complete tasks. In-progress invoices break down your process into smaller steps. In-progress and recurring invoices are the standard in many industries. By discovering the pattern, you can introduce a late penalty if necessary, ask for payment up front before the work is done, or even let clients go if you decide they’re more trouble than they’re worth. For example, it might be the same clients who are late again and again. No one likes to hear they’ve dropped the ball so hopefully these reminders will get late clients to change their behaviour.īeing able to report on the metrics of unpaid invoices also helps you to notice patterns. Then you simply resend the invoice with a reminder message, or you can even set up automatic reminders. With invoicing software, chasing unpaid invoices is as easy as running a report every month to see who hasn’t paid yet. Which means eventually you’ll need to chase them up. ![]() Clients get busy, emails get forgotten, and sometimes your invoices fall through the cracks. The truth is that no matter how efficient your invoicing process is, late payments are always going to happen. And there will be no confusion over the total because there’s no handwriting to misinterpret! 4. It’s an easier, more efficient process for both of you.Īnd if a client says they didn’t receive your online invoice, you simply resend it. And if you use Xero and WorkflowMax, you can set up an online payment option so your client can pay by credit card or direct debit. That way, the invoice arrives on the same device as your client’s accounting and banking system. You want to deliver your invoices online. So that’s not with a piece of paper you leave with a client at the end of a job. With everyone on devices and computers these days, you want to deliver invoices in the way they’ll be actioned the quickest. Your team will appreciate having more responsibility, and if you use an invoice system like WorkflowMax, you’ll still be able to approve each invoice before it heads out the door. Instead of the job always falling to you, why not empower your staff to generate the invoices for their jobs? You’ll shorten the loop between the producer and administration, and help keep mistakes to a minimum. If you’re finding invoices are stuck in a bottleneck in your company, it’s time to consider who is actually in charge of sending out the invoices.Īs a business owner, you may feel that you’re the one who should be responsible for compiling invoices, but you’re so busy with other tasks that it’s hard to commit that time. This is actually a delegation tip that leads to time saving. Richard can now spend those hours with his family or on other tasks.Īnd Richard has noticed an additional bonus to automating Rotaret’s invoicing process: “When we go out and do a job, we can create an invoice and email it to the customer before we even leave their office, which means we get paid faster and improve our cash flow – key for any business owner.” Richard estimates that invoicing through WorkflowMax has improved the company’s cash flow by 10%. Richard and his team save hours of admin time every day by using WorkflowMax’s quoting, job management, timesheets and invoicing features. So he implemented WorkflowMax project management software. “I was spending way too much time managing the business,” he admits. But his clunky admin processes (mainly on spreadsheets) couldn’t keep up with Rotaret’s growth. Richard started as a one-man operation and has grown his business well. Just ask Richard Rowe, owner of Rotaret, a hydraulic engineering firm based in Victoria, Australia. If you do nothing else, this one step could save you hours on admin. #Invoicing process manual#Ditch the manual process … get invoicing software Luckily we’ve got the tips that can make invoicing a speedy, easy, and even fun process if you’ve got the right systems in place. Especially if you have to wrangle quote and task information and collate timesheet data. There are many things that are more enjoyable than invoicing. ![]()
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